Roxby vs QuickBooks Online
Compare QuickBooks and a rental-focused monthly close.
QuickBooks Online supports general business accounting. Compare the setup your rental records need with Roxby’s illustrated source-linked monthly review.
Compare current US plans and any optional connector fees.
Side-by-side comparison
Roxby vs QuickBooks Online comparison matrix.
Compare the documented product scope, integration requirements, and the Roxby workflow shown on this site.
| Capability | Roxby | QuickBooks Online | Why it matters for hosts |
|---|---|---|---|
| Accounting scope | An illustrated owner-focused ledger and monthly close with property reporting; verify launch scope before switching. | A general ledger, reports, budgets and class tracking on the named Plus plan. | Choose the account structure and reports your accountant needs. |
| Rental source records | Supported official payout statements retain available gross, fee and adjustment components for review. | Rental imports and integrations depend on the chosen workflow; a bank deposit alone may not contain gross-to-net detail. | Confirm how your actual statements enter the books. |
| Property tracking | Reviewed property assignments feed property-level results and source-linked workpapers. | Plus includes class tracking; configure categories and properties for your reporting needs. | Compare setup effort and ongoing review, not just subscription prices. |
Workflow fit
Choose the workflow that fits your records.
Choose for your actual workflow
For accounting scope, compare the illustrated owner-focused close with QuickBooks Online’s documented scope. Confirm source and launch availability before choosing a cutover.
QuickBooks may fit when your accountant already works in it or you need broader business accounting.
Try the same records in each workflow
For property tracking, bring a representative property, statement and correction to the illustrated review. Confirm the handoff your accountant needs; these are product illustrations.
Ask QuickBooks Online to demonstrate rental source records on the plan you are evaluating. Retain the source import and correction results; the cited documentation does not establish hands-on reliability.
When QuickBooks is sufficient, and what to test before switching
QuickBooks may be sufficient when your accountant already maintains the account structure, you can retain the reservation and fee detail behind each deposit, and your chosen plan provides the property reporting you need. A rental-focused tool is worth evaluating when assembling those source records is the recurring difficulty.
Use the same reservation, fee statement, and bank deposit in each workflow. Check how it represents gross guest charges, retained fees, property assignments, refunds, and a correction. In Roxby, inspect the illustrated monthly-close workflow and supported statement formats; confirm launch availability before making a cutover. The exercise below is an educational example, not a hands-on QuickBooks test or a customer result.
Illustrative source-record exercise
Worked payout example
A $1,338.60 bank deposit can represent $1,380.00 of guest charges before a $41.40 host fee. Keep the reservation, fee statement, payout identifier, and bank settlement together so each amount can be explained.
| Source component | Amount | Record to retain |
|---|---|---|
| Nightly rent | $1,200.00 | Reservation statement |
| Guest cleaning charge | $180.00 | Reservation statement; cleaner invoice separately |
| Gross guest charges | $1,380.00 | Sum of rent and cleaning |
| Host fee retained | −$41.40 | Fee statement: chosen 3% of $1,380.00 |
| Modeled bank deposit | $1,338.60 | Payout statement matched to bank settlement |
Assumptions: one reservation, no refunds, reserves, adjustments, or settlement timing difference. An additional $145.00 lodging-tax amount is assumed collected and remitted by the platform outside the host payout. Verify the actual fee base, collection coverage, and tax records. This is a chosen fee scenario, not a universal Airbnb rate; the example does not determine Form 1099-K Box 1a or taxable income.
Download the payout reconciliation example and worksheet (CSV). The file includes the example and blank columns for your own amounts and source-record review; it does not upload your records.
For refunds and year-end settlement differences, read the Airbnb 1099-K reconciliation guide and annual workpaper. Try a different fee or collection assumption in the payout calculator.
Switch to dedicated STR bookkeeping
Ready for clean books without software drag?
Join the Roxby waitlist for product updates and launch availability.