Roxby vs Spreadsheets
Replace repeated Airbnb CSV copy-and-paste.
Spreadsheets worked for your first rental. With multiple doors, broken formulas, commingled receipts, and missed deductions turn every month into hours of tedious manual bookkeeping.
Save 5+ hours every month and eliminate costly tax-season CPA cleanup fees.
Side-by-side comparison
Roxby vs Excel & Google Sheets comparison matrix.
See how purpose-built short-term rental accounting compares against generic alternatives.
| Capability | Roxby | Excel & Google Sheets | Why it matters for hosts |
|---|---|---|---|
| Data Ingestion | Supported Plaid bank feeds and official Airbnb/Vrbo statement file imports with review of exceptions | Manual download, copy-paste, and column reformatting from multiple bank and platform portals | Reduces manual transcription and keeps source coverage and exceptions visible. |
| Formula & Balance Integrity | Double-entry validation checks debit and credit equality before posting | One accidental formula overwrite or inserted row silently breaks totals across sheets | Checks double-entry balance before posting; tax-return preparation remains an accountant and customer responsibility. |
| Receipt Provenance | Store receipt images linked to reviewed transactions as supporting evidence | Receipts scattered across email, shoe boxes, camera roll, and Google Drive folders | Linked receipts provide supporting evidence for accountant review. |
| Period Closing & Locking | A Close Receipt records the completed month; ordinary posting changes are restricted and authorized reopening creates a revised close version | No period locking; editing an old cell can change prior-year reported tax figures | Versioned packages identify the underlying close and reporting scope for review. |
| CPA Collaboration | Give your CPA customer-authorized access to review and download source-linked workpapers | Emailing messy multi-tab spreadsheets that require expensive hourly cleanup by your CPA | Supports customer-authorized accountant review, requests, and source-linked workpapers. |
Key architectural differences
The hidden costs of generic tools.
A Structured Monthly Close
Review incoming activity, resolve exceptions, reconcile bank balances, and record the completed close.
Spreadsheets require manual lookup, split math, categorization, and balance checking that takes hours every month.
Governed Spreadsheet Migration
Choose a supported period boundary, review opening balances and exceptions, and approve the verified cutover.
Staying on spreadsheets creates cumulative technical debt that gets harder and more expensive to clean up each passing month.
Switch to dedicated STR bookkeeping
Ready for clean books without software drag?
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