Choose software by testing the records you actually need to close a month: platform statements, bank and card activity, receipts, adjustments, and property allocations. A product category alone does not tell you whether a particular plan includes a ledger, reconciliation, or the exports your accountant needs.
Start with a representative month
Choose one completed month containing an ordinary payout, a cleaning fee, a platform fee, an expense paid outside the booking platform, and a refund or correction. Keep the original records so you can explain each result.
Ask each provider to show how that same month moves from source records to reviewed books. Identify which steps are automated, which need your review, and which require a separate accounting application or connector. A demonstration should include unresolved differences, not only a transaction that matches immediately.
Compare the work you need to perform
| Question | Evidence to request |
|---|---|
| Can it represent the full set of books? | A trial balance, journal detail, liabilities, and an explanation of which system holds the ledger |
| Can you reconcile source activity to cash? | A payout example with fees, refunds, timing differences, and bank evidence |
| Can you separate property results? | A property report and the steps for assigning or correcting a shared expense |
| Can your accountant review the result? | Actual export formats, account mappings, source references, and the available access role |
| Can you maintain it after an error? | A demonstration of a corrected import, duplicate review, and an unresolved item |
| Does the configuration fit your portfolio? | The relevant plan, property and user limits, supported sources, and any required integrations |
Compare a spreadsheet, general ledger, rental-finance application, and PMS with the same checklist. Some PMS products include accounting; some connect to a separate ledger. Rental-finance products can support short-term rental workflows. Check the documented plan and demonstrate the specific task.
Compare documented product scope
These pages distinguish vendor-documented capabilities from the Roxby workflow illustrated on this website. Each includes primary-source links and questions to check with the provider:
- QuickBooks for Airbnb: ledger setup, property tracking, and rental source records.
- Stessa: short-term rental imports, reporting, and review needs.
- Baselane: connected accounts, rental records, and collaboration.
- Clearing: bookkeeping, trust accounting, and homeowner-payment needs.
- Spreadsheets: source records, changes, and handoff effort.
- Hospitable: accounting integrations and operational records.
- Guesty: ledger, bank reconciliation, and owner operations.
- Hostaway: accounting connections and source coverage.
- OwnerRez: connected ledger scope and expense/deposit transfers.
Estimate total cost with your own inputs
Collect a current quote for the needed plan and any connector. Include setup work, recurring review, and accountant fees. As an illustration, software costing $50 monthly plus two review hours monthly valued at $40 per hour totals $1,560 annually before accountant fees. These are example inputs, not vendor prices or measured savings.
For Roxby, use the published pricing and plan limits and supported data-source coverage. The website is accepting waitlist registrations; joining does not activate a financial account or establish a launch date.
Prepare before changing systems
Agree a cutover date and opening balances with your accountant. Preserve original statements and exports from the old system. Test whether balances, outstanding items, and property allocations can be explained before abandoning the prior workflow.
Use the migration records checklist and first-close preparation guide. The monthly-close explanation describes the review task; the product workflow illustrates how Roxby approaches it.
Sources and example scope
The comparison pages above link to the relevant official vendor documentation. Features, limits, and prices can change; confirm the configuration you need. Numerical examples are illustrative, not customer outcomes. Software and exports do not determine tax eligibility or replace professional review.